Producing quotations faster without losing care

In technical businesses, preparing quotations is often the bottleneck that is talked about least. Enquiries arrive as a PDF, as a drawing, as an email with three sentences. Someone with experience sits down, looks for comparable cases, calculates and writes. That takes time — and because it takes time, enquiries are left lying. The appeal does not lie in replacing the person. It lies in taking the preparation off their hands so that all they have to do is decide. Situations we encounter regularly. In no particular order — each case stands on its own. Enquiries arrive in every conceivable form. Preparing them often takes longer than the calculation itself. Incoming enquiries are read out automatically — material, quantity, tolerances, deadline — and set up as a structured case. Unclear fields are flagged rather than guessed. A flagged field is useful, a wrongly guessed one is dangerous. Comparable parts have already been calculated, but the knowledge sits in old quotations and in people's heads. The system searches for similar cases and proposes a calculation, including a reference to the underlying cases. The decision remains with the estimator. Traceability. A price without a derivation is not used. Layout, text modules and terms and conditions are copied from the last quotation. Errors travel with them. The document is generated from the case, with maintained text modules and current conditions. The text modules must have an owner, otherwise they become outdated faster than the copied templates.